Administrative Assistant

 

Title: Primary Division Administrative Assistant 

Location: São Paulo, Brazil

Start Date: Immediately

SUMMARY

Begin by thinking Avenues New York, Avenues São Paulo, Avenues Shenzhen, Avenues Silicon Valley, Avenues London. Think of Avenues: The World School as one independent school with many campuses around the globe that are interdependent and intentionally connected. It will not be a collection of different schools all pursuing different educational strategies, but one highly integrated learning community, connected and supported by a common mission, a shared education design and curriculum, world-class technology and a talented headquarters team in New York City. A culture of creativity, entrepreneurship and deep collaboration. State-of-the-art technology throughout. Brilliant colleagues, with widely diverse experience, creating a unique educational experience together. Unparalleled possibilities for professional learning and development prospects around the globe. There is no place quite like Avenues. 

 

WHAT WILL YOU DO?

As Administrative Assistant, you will: 

• Communicate effectively and build strong relationships – Run the front office including welcoming and receiving calls and visitors in a warm and professional manner that reflects Avenues' values.
• Run an outstanding admin system  – Provide exceptional support to the division and to the Operations Manager by creating and continually refining systems to best streamline regularly occurring administrative needs and set strategic priorities, allocating sufficient time to juggle many different tasks.
• Schedule and manage the calendar - Proactively manage the Division Head’s calendar and that of the whole division, organising meetings, timetables and events.
• Show a high standard of integrity and professional conduct - maintaining a committed, confidential and trustworthy attitude.
• Manage the students attendance or other files in the system- run a very organized attendance and early dismissal system and any other student related file.

 

WHO ARE WE LOOKING FOR? 

We are looking for an individual who: 

• Is energized by Avenues’ mission and opportunity to impact education
• Is highly organized with the ability to multi-task and prioritize tasks and deadlines
• Very detail oriented, showing accountability and resourcefulness in solving challenges
• Is able to communicate and work effectively in a team environment
• Has excellent communication skills (verbal and written) in Portuguese and English
• Keeps a calm, steady demeanor even when pulled in many directions
• Is comfortable interfacing regularly with families and partner organizations 
• Is intellectually curious and is continuously learning and growing
• Has good emotional intelligence for navigating sensitive situations
• Is at ease with technology
• Has prior work experience, preferably with professional experience in a school setting
• Has a Bachelor's degree

 

TO APPLY

Please read first about Avenues: The World School and our distinctive approach, and consider whether our mission and approach would be a good fit for you: www.avenues.org/sp. 

Apply through the Careers section of the Avenues website (http://www.avenues.org/en/careers/). Be sure to include a letter of application, in English, in which you thoughtfully explain why this role at Avenues São Paulo would be an excellent match for your experience, skills and passions. 

 

DIVERSITY, INCLUSION AND SAFEGUARDING

Avenues is neither a local school, nor an international school - we are a world school. We value and are respectful of the diversity of languages, race, gender and culture which is reflected amongst our staff. Our hiring reflects action for equal opportunity for all while appreciating that local context influences our focus for greater representation of racial diversity on our campus. We aim to interconnect different views and voices as we develop students to be world wise leaders.

Avenues upholds the highest standards for safeguarding the physical and emotional wellbeing of children. As an essential aspect of this commitment, all offers are contingent upon successful completion of careful reference and background checks.