Position: Academic Registrar (Student Information Systems Coordinator)
Location: Shenzhen, China
Start Date: June 1st, 2026 or earlier
ABOUT AVENUES SHENZHEN
Avenues Shenzhen is a top-tier bilingual school which offers a truly global education. After launching in 2018 with a unique early childhood program, Avenues Shenzhen now serves about 500 students from 1.5 to 18 years of age with a cutting-edge educational program spanning the Primary and Secondary Divisions.
At Avenues Shenzhen, teaching and learning happen through language immersion in both English and Chinese as well as challenging interdisciplinary projects. Our campus community fosters a culture of creativity, entrepreneurship and deep collaboration, with state-of-the-art technology throughout the campus. We are a community of talented and dedicated educators and colleagues who are passionate about learning and growth. There are unparalleled possibilities for professional learning and development. There is no place quite like Avenues Shenzhen.
WHAT YOU’LL DO
The Academic Registrar serves as the functional owner of the school’s academic data systems, ensuring accurate, secure, and efficient management of student information across Engage, Toddle, and Open Apply. This role is responsible for executing key academic operational processes while maintaining a continuous improvement mindset toward data flows, system configurations, and cross-departmental collaboration.
Academic Systems Ownership & Configuration
- Serve as the functional system owner for Engage (SIS), Toddle (LMS), and Open Apply.
- Configure system structures including permissions, user roles, data fields, academic terms, and reporting parameters.
- Ensure system configurations align with academic operations and enrollment workflows.
- Collaborate closely with the IT Systems Manager on technical integrations, system updates, and API-related processes.
- Liaise with platform support teams to troubleshoot issues and implement improvements.
- Identify opportunities to streamline data workflows and support cross-system alignment.
Academic Operations & Scheduling
- Plan, communicate and execute the master academic scheduling process for students, faculty, and spaces, to ensure schedules are in systems
- Update schedules to reflect new enrollments, withdrawals, electives, and course changes.
- Collaborate with divisional leadership on course structures, sections, and accommodations.
- Coordinate classroom and shared space scheduling in partnership with Operations.
- Support the implementation of parent-teacher conference scheduling processes.
Student Lifecycle & Enrollment Data Management
- Oversee student data management from inquiry through enrollment and withdrawal.
- Maintain accurate and up-to-date enrollment statuses within Open Apply.
- Provide periodical enrollment and withdrawal data reports to Leadership.
- Collaborate with Admissions and Marketing to ensure clear, reliable data reporting.
- Ensure smooth data transitions between admissions, business, and academic systems.
Academic Records & Reporting
- Manage report card setup, validation, and publishing processes in collaboration with divisional leadership and Communications.
- Prepare and distribute official transcripts in coordination with academic teams.
- Maintain consistency in course nomenclature and academic record standards.
- Serve as the primary contact for internal student data reporting requests.
- Produce periodic statistical and academic data reports as required.
Data Accuracy, Security & Collaboration
- Ensure the accuracy, reliability, and confidentiality of all student records.
- Conduct periodic audits to maintain data integrity.
- Collaborate with the Compliance team to provide required data for Educational Bureau reporting
- Maintain clear, accountable, and reliable communication with stakeholders across divisions.
WHAT YOU’LL BRING
- Strong organizational and operational execution skills.
- Experience managing student information systems (SIS) and/or learning management systems (LMS).
- Ability to configure systems, manage permissions, and maintain structured data environments.
- Experience with academic scheduling and complex process coordination preferred.
- Clear and professional written and verbal communication skills.
- Detail-oriented, process-driven mindset with openness to continuous improvement.
- Ability to collaborate effectively in a cross-functional, multicultural environment.
WHAT WE OFFER
- Frequent feedback, ongoing coaching and top-notch, job-embedded professional learning
- Competitive rewards package, wellness resources, relocation support (as needed), and other benefits to best support you and keep you healthy and happy
- A beautiful, uplifting, student-centric school environment
- The chance to impact education by demonstrating what's possible
- A thriving community with a healthy and inclusive culture where every individual is valued and respected
TO APPLY
Apply through the Careers section at https://www.avenueschina.cn/en/about/careers.html . Be sure to include a letter of application, in English, in which you thoughtfully explain why you believe that this role at Avenues Shenzhen would be an excellent match for your experience, skills and passions. If you have any questions, please email careers-sz@avenueschina.cn.
DIVERSITY, INCLUSION AND SAFEGUARDING
Avenues is deeply committed to diversity, equity and inclusion throughout our organization. We strive to uphold a culture in which every colleague feels that they belong, are trusted, and are valued. We welcome applications from candidates of all backgrounds, and strongly encourage candidates from traditionally underrepresented communities or groups to apply.
Avenues upholds the highest standards for safeguarding the physical and emotional wellbeing of children. As an essential aspect of this commitment, all offers are contingent upon successful completion of careful reference and background checks.
